If you're like me, you have probably been creating to-do lists for as long as you can remember.
It's almost one of those things I think that when there's more activities in our lives, we gravitate towards them and we create even more to-do lists.
I started to see a pattern that every six months, I would create these huge lists.
It would be a list for the event itself.
It would be a list for my husband and what to do while I was gone.
I made individual lists for the children.
I would even record lessons ahead of time. They had their own boards that they would go to. They would have the video lessons and they would be actually working, or completing the work while I was gone.
When I started creating my to-do lists, they were just these really overwhelming task sheets.
I would create one after another and go back, and mark through things, and then I would add more things.
It really wasn't an efficient way of doing a to-do list. It was almost ... Makes the task seem very overwhelming, and in some instances can just paralyze you, because you don't know where to start.
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Based on my 14 years of experience of creating to-do lists and getting really, really efficient with my time, I have come up with 5 common mistakes that people do when they're creating their to-do lists.
#1 You create an overwhelming list of things.
You think you are helping yourself, but in reality there is no way that a normal human could complete the list of tasks that are on this to-do list.
You don't even know where to start.
The only result of doing a list like this, is the fact that we've taken it out of our brain and we have put it down on paper, we've put it on some digital project management tool.
It's just too overwhelming.
#2 You reinvent the wheel every single time you do a to-do list.
This is what I was doing for a number of years.
It seemed like I would write out the same thing over, and over, and over again.
You almost want to think about it in military terms as standard operating procedure, "SOP."
You do the same thing over and over again, but what you are really doing is creating a workflow.
When you can create a workflow, you become really, really efficient with your time.
More importantly, when you start a task, you don't start from ground zero.
You have something that you can actually apply and put in place to help you accomplish the task.
#3 Unrealistic planning for the time that it takes to complete the list.
How many times have you said, "It'll only take me a sec?"
For whatever reason, as I have added more children, as I have become the advanced maternal age, what seems to have only taken me 24 hours in my past life, it seems like it takes two weeks now.
I don't know what has happened, the mommy brain inside, but I am not realistic with my time, or used to not be realistic with the time that it would take to complete a task.
We're going to get into that further here at the end of this particular episode, but just know that you're in good company.
People in general don't apply the normal amount of time that a task takes to complete. All right.
#4 Tasks are not delegated.
There are certain tasks within a workflow that only you can do, but then they're some tasks within that workflow that other people can do.
By delegating, you can become really, really efficient with your time and almost ... You're more productive and your business grows so much faster.
When you're focused on one thing, the production of that one thing is really, really, really good.
Typically, when you delegate, you're handing off the task to someone specializes or has a talent in completing the task.
If you're not experienced with to-do lists, you try to do everything on the list.
I know for me and my business, I did not delegate soon enough.
When I transitioned online and I started making some money, I immediately reinvested that money back in the business and delegated responsibilities that would free up my time to do things that only I could do.
#5 Try to do too many things at once.
We don't focus on one thing. We try to do numbers one, two, three, four on our list all at the same time.
We don't do a task, do it till it's complete, and then move onto the next.
I know that I've been guilty of this in the past and when we do that, then the work, the production, it's just mediocre.
It's not as good.
When we're working on a to-do list, we really want to only be focusing on one thing at a time.
I think the biggest misconception of a to-do list is that once you write a to-do list, you feel like you're being really productive.
That's not necessarily the case.
If you have not prioritized the list, if you have not delegated the tasks, if you have not incorporated workflows within that to-do list, you're not being productive.
Again, I think it's just one of those exercises that you do where you take things out of your brain, and you put it out into the world.
Why do I bring this topic up at all, is so you can be more efficient with your time.
I want you to get the most out of your day, the most out of your week, and really move your business forward. Even with four children, homeschooling, soccer, major home renovation and everything else I am moving my business forward because I am intentional with my time and planning.
Remember, I told you before, I focus on one to two goals and I get those down really, really good.
What I'm doing is I'm breaking that system down.
I'm automating that workflow.
I'm bringing people in that I potentially could delegate to, to further streamline until it is just running, and humming, and totally makes sense.
Only then, can I move to the next thing.
That is how I am able to continue to evolve with my sale, to grow my sale, to grow my event, and continue to think of new ways, new things that I could do to implement to grow my business.
The goal with today's episode is to maximize your schedule and not make those mistakes with our to-do lists, but instead we're going to turn that to-do list into an automated workflow that is going to work for you.